Quitting a job is never an easy decision. Whether you’re leaving for personal reasons, to pursue other opportunities, or simply because you no longer enjoy your current position, it’s important to resign in a professional and courteous manner. One of the most important aspects of resigning is writing a resignation letter, or what we call “surat berhenti kerja” in Indonesian. In this article, we’ll discuss what a resignation letter is, its purpose, format, and provide you with some examples to help you write your own.

Pengertian: What is a Resignation Letter?

A resignation letter is a written notice that an employee provides to their employer when they intend to leave their job. It is a formal way of communicating your decision to quit and is usually submitted to your immediate supervisor or HR department. The letter should include the date of your resignation, the reason why you’re leaving, and any other relevant details that your employer needs to know.

Fungsi: What is the Purpose of a Resignation Letter?

The primary purpose of a resignation letter is to inform your employer that you intend to leave your job. It’s also a way to thank your employer for the opportunity to work with them and to express your appreciation for the experience gained during your time with the company. Additionally, a resignation letter is a way to maintain a positive relationship with your employer and to ensure that you leave on good terms.

Tujuan: What are the Objectives of a Resignation Letter?

The objectives of a resignation letter are to:

  • Inform your employer of your decision to leave the company
  • Provide a written record of your resignation
  • Express your appreciation for the opportunity to work with the company
  • Ensure a smooth transition of your work responsibilities
  • Maintain a positive relationship with your employer

Format: How to Write a Resignation Letter?

Here are the basic elements that should be included in a resignation letter:

  1. Date: Begin your letter with the date that you plan to submit your resignation.
  2. Salutation: Address your letter to your immediate supervisor or HR representative.
  3. Opening Statement: Begin your letter with a statement that indicates your intention to resign.
  4. Reason for Resignation: Provide a brief explanation of why you’re leaving. This is optional and may depend on your relationship with your employer.
  5. Gratitude: Express your appreciation for the opportunity to work with the company and your colleagues.
  6. Notice Period: Indicate the amount of notice you’re providing before your last day of work. This is typically two weeks, but may vary depending on your contract or company policy.
  7. Offer of Assistance: Offer to help with the transition of your work responsibilities or to train your replacement if necessary.
  8. Closing Statement: End your letter with a positive statement, such as wishing your employer and colleagues all the best.
  9. Signature: Sign your letter with your full name and contact information.

Contoh: Examples of Resignation Letter

Here are two examples of resignation letters:

Example 1:

Dear [Supervisor’s Name],

I am writing to inform you that I will be resigning from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date].

I have enjoyed my time working with the company and appreciate the opportunities that have been provided to me during my employment. However, I have decided to pursue other opportunities that will better align with my personal and professional goals.

I understand that my departure may cause some inconvenience, but I will do my best to ensure a smooth transition of my work responsibilities. Please let me know if there is anything else that I can do to help with this process.

Thank you again for the experience gained and for the support provided during my time with the company. I wish you and my colleagues all the best in the future.

Sincerely,

[Your Name]

Example 2:

Dear [HR Representative’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date].

After much consideration, I have decided to pursue a different career path that will allow me to further my professional development. I am grateful for the opportunities that I have had while working with the company and for the support provided by my colleagues and supervisors.

I would like to offer my assistance in any way possible to ensure a smooth transition of my work responsibilities. Please let me know if there is anything else that I can do to help with this process.

Thank you again for the valuable experience gained during my employment with the company. I wish you and my colleagues all the best in the future.

Best regards,

[Your Name]

FAQs: Frequently Asked Questions about Resignation Letters

  • Do I need to provide a reason for my resignation?

Providing a reason for your resignation is optional, but it may depend on your relationship with your employer. If you’re leaving for personal reasons, it’s okay to simply state that you’re resigning to pursue other opportunities or to focus on personal development.

  • How much notice should I provide?

Generally, it’s best to provide two weeks’ notice before your last day of work. However, this may vary depending on your contract or company policy. Check your employment agreement or consult with HR to determine the appropriate notice period.

  • Should I offer to help with the transition?

Yes. Offering to help with the transition of your work responsibilities or to train your replacement can help ensure that your departure is smooth and professional.

  • Should I express my appreciation for the company?

Yes. Expressing your gratitude for the opportunity to work with the company and your colleagues is a courteous and professional way to resign.

Conclusion

Writing a resignation letter may seem daunting, but it’s an important step in maintaining a positive professional relationship with your employer. Remember to keep your letter professional, courteous, and brief. By providing your employer with appropriate notice and offering to help with the transition of your work responsibilities, you can ensure a smooth and professional departure.