Are you planning to apply for a job or a scholarship abroad? Or maybe you are invited to attend a conference or workshop overseas? Whatever the reason is, you might need to prepare a surat iringan or a cover letter in English. In this article, we will explain what surat iringan is, its functions and objectives, the format, and provide you with some examples. Let’s get started!
Pengertian (Definition)
Surat iringan is a formal letter that accompanies your application or proposal. It is usually addressed to the recipient or the organization that you are applying to, and it introduces you and your purpose. In English, surat iringan is called a cover letter.
Fungsi (Functions) and Tujuan (Objectives)
Surat iringan has several functions and objectives, such as:
- Introducing yourself and your background, including your education, experience, skills, and achievements.
- Stating your purpose and motivation for applying or proposing.
- Highlighting your compatibility and suitability for the position or opportunity.
- Providing additional information that is not included in your resume or CV.
- Showing your professionalism, communication skills, and attention to detail.
The ultimate goal of surat iringan is to persuade the recipient to consider your application or proposal and invite you for an interview or further discussion.
Format
The format of surat iringan is usually standardized, although there might be some variations depending on the recipient’s requirements. Here is the basic format of surat iringan:
- Header: Include your name, address, phone number, and email address. Also, mention the recipient’s name, title, organization, and address.
- Salutation: Begin with a formal greeting, such as “Dear Mr./Ms./Dr./Prof. [Last Name],” or “To Whom It May Concern.”
- Introduction: State the position or opportunity you are applying for or proposing, and how you found out about it. Also, briefly introduce yourself and your background.
- Body: This is the main part of your surat iringan. Here, you should explain your qualifications, experience, skills, and achievements that are relevant to the position or opportunity. Also, state your purpose and motivation, and why you are interested in the position or opportunity. Use examples and evidence to support your claims.
- Closing: Express your gratitude for the recipient’s time and consideration, and request an interview or further discussion. Also, mention your availability and contact information.
- Signature: End with a formal closing, such as “Sincerely,” or “Best regards,” and sign your name.
Remember to proofread your surat iringan carefully, and make sure it is free from errors, typos, and grammatical mistakes. Also, keep it concise and to the point, and avoid using jargon, slang, or informal language.
Contoh (Examples)
Here are two examples of surat iringan in English:
Example 1: For a Job Application
Header:
Your Name
Your Address
Your Phone Number
Your Email Address
Date
Recipient’s Name
Recipient’s Title
Recipient’s Organization
Recipient’s Address
Salutation:
Dear Mr./Ms./Dr./Prof. [Last Name],
Introduction:
I am writing to apply for the [Position] at [Organization], which I found out about through [Source]. I am a [Degree] graduate from [University], with [Number] years of experience in [Field]. I am convinced that my qualifications, achievements, and skills make me a strong candidate for this position.
Body:
During my previous employment at [Company], I was responsible for [Task], which resulted in [Outcome]. I also received recognition for [Achievement], which demonstrates my ability to [Skill]. Moreover, I have experience in [Related Field], and I am proficient in [Software]. I am passionate about [Interest], and I believe that [Organization]’s mission aligns with my values and goals.
Closing:
Thank you for considering my application. I am available for an interview at your convenience, and I look forward to hearing from you soon. Please find my resume and references attached for your review. If you have any questions or require further information, please do not hesitate to contact me at [Phone Number] or [Email Address].
Sincerely,
[Your Name]
Example 2: For a Scholarship Application
Header:
Your Name
Your Address
Your Phone Number
Your Email Address
Date
Scholarship Committee
[Name of Scholarship]
[Address of Scholarship]
Salutation:
To Whom It May Concern,
Introduction:
I am writing to apply for the [Name of Scholarship] offered by [Organization], which I believe will help me achieve my academic and career goals. I am currently a [Degree] student at [University], majoring in [Field], and I am interested in pursuing [Related Field] in the future. I am highly motivated and dedicated to my studies, and I believe that this scholarship will provide me with the necessary support and resources to excel.
Body:
Throughout my academic journey, I have maintained a high GPA and participated in various extracurricular activities, such as [Activity]. I have also volunteered at [Organization], where I learned the importance of [Value]. I am particularly interested in [Research Topic], and I hope to contribute to the field by [Goal]. Moreover, I believe that this scholarship will not only benefit me, but also my community and society, by [Impact].
Closing:
Thank you for considering my application. I am available for an interview or further discussion, and I look forward to the opportunity to learn more about this scholarship and how it can help me achieve my goals. Please find my transcripts, resume, and other supporting documents attached for your review. If you have any questions or require further information, please do not hesitate to contact me at [Phone Number] or [Email Address].
Best regards,
[Your Name]
FAQs (Frequently Asked Questions)
Here are some frequently asked questions and answers about surat iringan:
- Do I need to write a surat iringan for every application or proposal? Yes, you should tailor your surat iringan to each specific opportunity or recipient, and avoid using a generic or template version.
- How long should my surat iringan be? Ideally, your surat iringan should be one page or less, and contain only the most important and relevant information.
- Can I include personal information in my surat iringan? You should only include personal information that is relevant to the position or opportunity, such as your education, experience, skills, and achievements. Avoid sharing personal details that are not related to the purpose of your surat iringan.
- What should I do if I don’t know the recipient’s name or title? You can address your surat iringan to “To Whom It May Concern,” or do some research to find out the name and title of the recipient. Avoid using generic salutations such as “Dear Sir/Madam” or “Dear Hiring Manager,” as they are less personal and effective.
- Can I use informal language or humor in my surat iringan? No, you should always use formal, polite, and professional language in your surat iringan, and avoid using slang, jargon, or humor. Remember that your surat iringan is a formal document that represents your image and credibility.
Conclusion
Now that you know what surat iringan is, its functions and objectives, the format, and some examples, you can start preparing your own surat iringan in English. Remember to focus on your strengths and qualifications, and demonstrate your enthusiasm and interest in the position or opportunity. Good luck!