Surat Keputusan In English: Understanding Its Functions, Formatting, And Examples

Surat Keputusan (SK) is a document that contains decisions made by an authority or organization. It is typically used in Indonesia, but it may also be used in other countries. SK is written in the Indonesian language, but it’s important to know how to translate it into English, especially for those who work in multinational companies or organizations.

Pengertian (Definition) of Surat Keputusan in English

Surat Keputusan is a document that contains decisions and policies made by an authority or organization. It is typically used to inform employees, stakeholders, or the public about important decisions, such as promotions, budget allocations, or regulations. SK is usually written in the Indonesian language, but it may also be translated into English or other languages.

Fungsi (Functions) of Surat Keputusan in English

Surat Keputusan has several functions, including:

• Informing employees or stakeholders about important decisions made by an authority or organization
• Providing legal evidence of decisions and policies
• Ensuring consistency and transparency in decision-making processes
• Clarifying roles and responsibilities of individuals or departments

Tujuan (Objectives) of Surat Keputusan in English

The objectives of Surat Keputusan are:

• To provide clear and concise information about decisions and policies made by an authority or organization
• To establish legal evidence of decisions and policies
• To promote consistency and transparency in decision-making processes
• To provide guidelines for employees or stakeholders to follow

Format of Surat Keputusan in English

The format of Surat Keputusan in English is similar to its Indonesian version. It typically includes the following elements:

• Letterhead or logo of the authority or organization
• Title of the document, such as “Decision Letter” or “Policy Letter”
• Number and date of the document
• Recipient’s name and address
• Opening paragraph, stating the purpose and context of the document
• Main content, explaining the decision or policy in detail
• Closing paragraph, summarizing the document and providing instructions or remarks
• Signature and name of the author or authority

Contoh (Examples) of Surat Keputusan in English

Here are two examples of Surat Keputusan in English:

Example 1: Decision Letter

Letterhead

Number: 001/DEC/2021

Date: January 1, 2021

Recipient’s Name and Address

Dear [Recipient’s Name],

We are pleased to inform you that your application for the position of Marketing Manager has been approved. After careful consideration of your qualifications and experiences, we believe that you are the best candidate for the role.

Your main responsibilities as Marketing Manager will be:

• Developing and implementing marketing strategies to increase sales and brand awareness
• Collaborating with other departments to ensure consistency in messaging and branding
• Monitoring and analyzing market trends and competitors’ activities
• Managing the marketing budget and resources effectively

We expect you to start your new role on February 1, 2021. Please contact the HR department for further instructions on the onboarding process.

Congratulations on your new role, and we look forward to your contributions to our organization.

Sincerely,

[Signature]

[Name and Title]

Example 2: Policy Letter

Letterhead

Number: 002/POL/2021

Date: January 15, 2021

Recipient’s Name and Address

Dear [Recipient’s Name],

We would like to inform you that our organization has implemented a new policy regarding working hours and remote work. This policy aims to provide more flexibility and work-life balance for our employees, while maintaining productivity and quality of work.

The main points of the policy are:

• Employees are expected to work 8 hours per day, from 9am to 5pm, Monday to Friday.
• Employees may request to work remotely up to 2 days per week, subject to approval from their supervisor and HR department.
• Employees are required to use their own devices and internet connection for remote work, and to ensure the security and confidentiality of company data.
• Employees are expected to communicate regularly with their supervisor and team members, and to attend meetings and training sessions as required.

Please read the full policy document attached to this letter, and contact the HR department if you have any questions or concerns.

We hope that this policy will benefit you and our organization, and we appreciate your cooperation and commitment to our values and goals.

Sincerely,

[Signature]

[Name and Title]

FAQs about Surat Keputusan in English

1. Can Surat Keputusan be written in English?

Yes, Surat Keputusan can be written in English or any other language, as long as it serves the purpose of informing and providing legal evidence of decisions and policies made by an authority or organization.

2. What is the difference between Surat Keputusan and Surat Edaran?

Surat Keputusan is a document that contains decisions and policies made by an authority or organization, while Surat Edaran is a document that contains information or instructions that are not binding or mandatory. Surat Edaran is typically used to inform, remind, or clarify certain issues, such as safety regulations, company events, or work procedures.

3. How important is Surat Keputusan in an organization?

Surat Keputusan is very important in an organization, as it provides legal evidence and guidelines for decisions and policies that may affect employees, stakeholders, or the public. It also ensures consistency and transparency in decision-making processes, and clarifies roles and responsibilities of individuals or departments.

4. How can I translate Surat Keputusan into English effectively?

To translate Surat Keputusan into English effectively, you need to understand the context, purpose, and audience of the document. You also need to use clear and concise language, and avoid ambiguous or technical terms that may cause confusion or misinterpretation. It’s recommended to use professional translation services or consult with a bilingual expert.

5. What are the common mistakes to avoid when writing Surat Keputusan in English?

The common mistakes to avoid when writing Surat Keputusan in English are:

• Using vague or informal language
• Omitting important details or instructions
• Using incorrect grammar or spelling
• Using jargon or technical terms that are not familiar to the audience
• Using inconsistent or inappropriate formatting

Conclusion

Surat Keputusan is a document that contains decisions and policies made by an authority or organization. It serves important functions and objectives, such as informing, providing legal evidence, ensuring consistency and transparency, and clarifying roles and responsibilities. It’s important to know the format and examples of Surat Keputusan in English, and to avoid common mistakes when writing or translating it. By mastering Surat Keputusan, you can improve your communication skills and contribute to the success of your organization.