So, you’ve decided to resign from your job. Whether it’s because of a better opportunity, personal reasons, or simply because you’re unhappy with your current position, resigning can be a daunting task. One of the most important things you’ll need to do is to write a resignation letter or surat pengunduran diri. In this article, we’ll discuss everything you need to know about writing a surat pengunduran diri in English.

Pengertian Surat Pengunduran Diri Bahasa Inggris

A resignation letter or surat pengunduran diri is a formal letter that an employee writes to their employer to inform them that they are resigning from their job. It’s a professional way of announcing your departure and serves as a record of your intention to leave the company. Writing a surat pengunduran diri in English is common practice in many multinational companies or workplaces where English is the primary language of communication.

Fungsi dan Tujuan Surat Pengunduran Diri Bahasa Inggris

The main function of a surat pengunduran diri is to inform your employer that you will be leaving the company. It also serves as a form of documentation that can be used for future reference. The primary purpose of a resignation letter is to resign in a professional and courteous manner, maintain a good relationship with your employer or colleagues, and leave on good terms. Writing a surat pengunduran diri in English can also demonstrate your proficiency in the language and show your commitment to your job and the company.

Format Surat Pengunduran Diri Bahasa Inggris

When writing a surat pengunduran diri in English, there are certain guidelines that you should follow to ensure that your letter is clear, concise, and professional. Here’s a basic format that you can use:

  • Heading: Include your name, address, and contact details at the top of the letter.
  • Date: Write the date on which you are submitting the letter.
  • Salutation: Address the letter to your immediate supervisor or manager.
  • Opening Paragraph: Start by stating your intention to resign and the date on which your resignation will take effect.
  • Middle Paragraph(s): Use this section to express your gratitude for the opportunities and experiences you’ve had while working for the company. You can also provide reasons for your resignation if you wish.
  • Closing Paragraph: End the letter by expressing your willingness to assist in the transition process and thanking your employer for their understanding and support.
  • Closing: Sign off the letter with a professional closing such as “Sincerely” or “Best regards” followed by your name and signature.

Contoh Surat Pengunduran Diri Bahasa Inggris

Here are two examples of a surat pengunduran diri in English:

Example 1:

John Smith
123 Main Street
Anytown, USA 12345
(555) 555-5555
[email protected]

August 1, 2021

Dear Mr. Johnson,

I am writing to inform you that I will be resigning from my position as Marketing Manager at ABC Company effective September 1, 2021. I have enjoyed my time working with the company and appreciate the opportunities and experiences that I have gained while working here.

Although I have enjoyed my time at ABC Company, I have decided to pursue a new opportunity that will allow me to further develop my skills and experience. I am grateful for the support and guidance that I have received from you and the rest of the management team during my time here.

Please let me know how I can assist in the transition process and I will do my best to ensure that the handover is as smooth as possible. Thank you for your understanding and support.

Sincerely,

John Smith

Example 2:

Jane Doe
456 Oak Street
Anytown, USA 12345
(555) 555-5555
[email protected]

August 1, 2021

Dear Ms. Brown,

I am writing to inform you that I will be resigning from my position as Software Developer at XYZ Company effective August 31, 2021. I would like to express my gratitude for the opportunities and experiences that I have gained while working for the company.

After much consideration, I have decided to take a break from my career to focus on personal and family matters. I appreciate the support and understanding that I have received from you and the rest of the team during my time here.

Please let me know how I can assist in the transition process and I will do my best to ensure that the handover is as smooth as possible. Thank you for your understanding and support.

Best regards,

Jane Doe

FAQs

Q: Do I need to provide a reason for my resignation?

A: No, it’s not mandatory to provide a reason for your resignation. However, it’s a good practice to do so to maintain a good relationship with your employer and colleagues.

Q: How much notice should I provide?

A: The standard notice period is two weeks, but it may vary depending on your contract or company policy. It’s best to check with your HR department or supervisor to confirm the notice period.

Q: Can I resign via email?

A: While it’s possible to resign via email, it’s not recommended. It’s best to submit a formal resignation letter in person or via mail to maintain a professional and courteous relationship with your employer.

In Conclusion

Writing a surat pengunduran diri in English can be a challenging task, but it’s an essential part of resigning from your job. By following the guidelines and examples provided in this article, you can resign from your job in a professional and courteous manner, maintain a good relationship with your employer or colleagues, and leave on good terms.