As an employee, there may come a time when you need to request a transfer to a different position within your company. In Indonesia, this request is made through a formal letter known as “surat permohonan pertukaran jabatan.” In this article, we’ll discuss the definition, function, purpose, format, and examples of this letter to help you better understand how to write one effectively.

Pengertian (Definition) of Surat Permohonan Pertukaran Jabatan

Surat permohonan pertukaran jabatan is a formal letter written by an employee to their employer requesting a transfer to a different position within the same company. This letter is usually submitted to the human resources department and contains details about the employee’s current position, the desired position, and the reasons for the transfer request.

Fungsi (Function) of Surat Permohonan Pertukaran Jabatan

The main function of surat permohonan pertukaran jabatan is to formally request a transfer to a different position within the company. This letter is important because it helps the employer understand the employee’s career goals and aspirations. It also allows the employer to assess the employee’s qualifications and suitability for the new position. Additionally, this letter can help the employee maintain a good relationship with their employer by demonstrating professionalism and transparency.

Tujuan (Purpose) of Surat Permohonan Pertukaran Jabatan

The purpose of surat permohonan pertukaran jabatan is to request a transfer to a different position within the same company. This transfer may be motivated by various factors, such as career advancement, personal development, or a desire for a new challenge. The letter should clearly state the employee’s reasons for requesting the transfer and how the new position aligns with their career goals.

Format of Surat Permohonan Pertukaran Jabatan

The format of surat permohonan pertukaran jabatan should be formal and professional. Here’s an example of how the letter should be structured:

  1. Header: Include your name, address, phone number, and email address at the top of the letter.
  2. Date: Write the date of the letter below the header.
  3. Recipient: Address the letter to the human resources department or the relevant supervisor.
  4. Salutation: Begin the letter with a formal salutation, such as “Dear Sir/Madam” or “To Whom It May Concern.”
  5. Introduction: Explain in the first paragraph that you are writing to request a transfer to a different position within the company. State your current position, the desired position, and the reasons for the transfer request.
  6. Body: Provide more details about why you are qualified for the new position and how it fits into your career goals. You can also mention any relevant skills, experience, or achievements that make you a good fit for the position.
  7. Closing: Conclude the letter by thanking the recipient for considering your request and expressing your willingness to discuss the matter further.
  8. Signature: Sign the letter with your full name and job title.

Contoh (Examples) of Surat Permohonan Pertukaran Jabatan

Here are two examples of surat permohonan pertukaran jabatan:

Example 1:

Dear Sir/Madam,

I am writing to request a transfer from my current position as a customer service representative to the position of marketing assistant. I have been working in customer service for two years and I feel that I am ready to take on a new challenge in a different department.

I believe that my skills in communication, problem-solving, and customer relations will be valuable assets in the marketing department. I have also completed a marketing course in my spare time and I am eager to apply my knowledge in a practical setting.

I am confident that the marketing assistant position aligns with my career goals and I am excited about the opportunity to contribute to the company’s marketing efforts. Thank you for considering my request and I look forward to discussing this matter further.

Sincerely,

[Your Name]

Customer Service Representative

Example 2:

To Whom It May Concern,

I am writing to request a transfer from my current position as a software engineer to the position of project manager. I have been working in software engineering for three years and I feel that I have gained a good understanding of the company’s products and services.

I am interested in transitioning to a project management role because I enjoy working with teams and I believe that I have strong leadership skills. I have also completed a project management course and I am eager to apply my knowledge in a practical setting.

I understand that there may be other candidates who are better qualified for the project manager position, but I would appreciate the opportunity to be considered for the role. Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

Software Engineer

FAQs

What should I do before writing a surat permohonan pertukaran jabatan?

Before writing the letter, you should research the new position and ensure that you meet the qualifications for it. You should also consider the impact of your transfer request on your current team and project deadlines.

How long should the letter be?

The letter should be concise and to the point. Ideally, it should be no longer than one page.

What should I do if my transfer request is denied?

If your transfer request is denied, you should ask for feedback on why it was denied and what you can do to improve your chances in the future. You can also consider other options, such as applying for a different position or seeking opportunities outside of the company.

Can I request a transfer to a position in a different location?

Yes, you can request a transfer to a position in a different location, but you should be prepared to justify why the transfer is necessary and how it will benefit the company. You should also consider the cost and logistics of the relocation.

Is it necessary to submit a surat permohonan pertukaran jabatan in person?

No, you can submit the letter via email or through the company’s internal communication system. However, you should ensure that the recipient acknowledges receipt of the letter.

Conclusion

Surat permohonan pertukaran jabatan is an important tool for employees who want to request a transfer to a different position within their company. By understanding the definition, function, purpose, format, and examples of this letter, you can write one effectively and increase your chances of a successful transfer. Remember to be professional, concise, and clear in your communication and to consider the impact of your transfer request on your current team and projects.