Resigning from a job can be a difficult decision to make. However, if you have made up your mind and want to quit, you need to do it professionally. One of the conventional ways to resign is via email. In this article, we will discuss what surat resign via email is, its function, purpose, format, examples, and FAQs. So buckle up and read on to know more about it.
Pengertian Surat Resign Via Email
Surat resign via email is a formal letter that an employee writes to their employer to inform them of their decision to resign from their job. It is a professional way of quitting a job and is considered a standard practice in most organizations. The email should include the employee’s name, position, and the date they plan to leave the organization.
Fungsi Surat Resign Via Email
The primary function of a surat resign via email is to inform the employer of the employee’s decision to resign from their current position. It allows the employer to find a replacement and make any necessary arrangements before the employee leaves. Additionally, it serves as a formal record of the employee’s resignation.
Tujuan Surat Resign Via Email
The main purpose of a surat resign via email is to resign from one’s job professionally. The email should be polite and respectful, thanking the employer for the opportunity to work in the organization. The email should also give the employer enough notice to find a replacement and make any necessary arrangements before the employee leaves.
Format Surat Resign Via Email
The format of a surat resign via email should be professional and include the following elements:
- Subject Line: The subject line should be clear and concise, indicating the purpose of the email.
- Greeting: Begin the email with a polite greeting, such as “Dear [Employer’s Name].”
- Introduction: Begin the email by stating that you are resigning from your position.
- Reason for Resignation: Optional, but you can include a brief explanation of why you are resigning.
- Notice Period: Mention the notice period you are giving and the date on which your resignation will be effective.
- Thank You: Thank the employer for the opportunity to work in the organization and express your gratitude.
- Closing: End the email with a polite closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.
Contoh Surat Resign Via Email
Here are two examples of surat resign via email:
Contoh 1:
Subject: Resignation - [Your Name]
Dear [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My resignation will be effective from [Resignation Date].
I would like to express my sincere gratitude for the opportunity to work in this organization. I have learned a lot during my time here and will always cherish the experience.
Please let me know if there is anything I can do to make the transition easier. I am more than happy to help in any way I can during my notice period.
Thank you for your understanding.
Sincerely,
[Your Name]
Contoh 2:
Subject: Resignation - [Your Name]
Dear [Employer’s Name],
It is with regret that I submit my resignation as [Your Position] at [Company Name]. My last day of work will be [Resignation Date].
I have decided to leave the organization to pursue other opportunities that will help me grow professionally. I am grateful for the experiences and skills I have gained while working here.
During my notice period, I will ensure a smooth transition of my responsibilities to my replacement. Please let me know if there is anything else I can do to assist in this process.
Thank you for the support and opportunities provided during my tenure here. I wish the team all the best in their future endeavors.
Regards,
[Your Name]
FAQs
How much notice should I give when resigning via email?
You should give at least two weeks’ notice when resigning via email. This gives your employer enough time to find a replacement and make any necessary arrangements.
Do I need to give a reason for my resignation in the email?
No, you are not required to give a reason for your resignation in the email. However, if you feel comfortable, you can include a brief explanation of why you are leaving.
Is it necessary to write a surat resign via email?
Yes, it is necessary to write a surat resign via email as it is considered a professional way of resigning from a job. It also serves as a formal record of your resignation.
Can I resign from my job via text message?
No, you should not resign from your job via text message. It is unprofessional and disrespectful to your employer. Always use a formal mode of communication, such as email or letter, to resign from your job.
Conclusion
Surat resign via email is a conventional way to quit your job professionally. It allows you to resign in a respectful and polite manner while giving your employer enough notice to make any necessary arrangements before you leave. Remember to follow the proper format and include all the necessary elements in your email. We hope this article has provided you with a better understanding of surat resign via email and how to write one.