Formal letters are a crucial part of communication in many aspects of life, from business to education. A formal letter is usually used to convey information or request action from someone in a professional capacity. In this article, we will be discussing Surat Resmi Bahasa Inggris Pendek or short formal letter in English. We will cover its definition, function, purpose, format, and some examples that you can use as a reference.

Pengertian (Definition) of Surat Resmi Bahasa Inggris Pendek

A short formal letter in English or Surat Resmi Bahasa Inggris Pendek is a professional correspondence that follows a specific format and tone. It is usually sent to a person in a position of authority or someone who has the power to take action on the matter at hand. The content of the letter is concise and to the point, and it should be written in a formal tone.

Fungsi (Function) of Surat Resmi Bahasa Inggris Pendek

The main function of a short formal letter in English is to communicate important information or request action from someone in a professional capacity. It can be used for various purposes, such as:

  • Submitting a job application or a resignation letter to an employer
  • Requesting information or clarification from a government agency
  • Complaining about a product or service to a company
  • Inviting someone to an event or a meeting

Tujuan (Purpose) of Surat Resmi Bahasa Inggris Pendek

The purpose of a short formal letter in English is to achieve a specific goal by communicating a message clearly and professionally. The letter should be written with a clear objective in mind, and it should be structured in a way that makes it easy for the recipient to understand the message and take action if necessary. The tone of the letter should be respectful and courteous, and it should avoid any unnecessary or inappropriate language.

Format of Surat Resmi Bahasa Inggris Pendek

The format of a short formal letter in English is very specific and should be followed closely to ensure that the letter is professional and effective. Here is a basic format that you can use:

  1. Sender’s Address: Include your full name, address, and contact information at the top of the letter.
  2. Date: Include the date that the letter is being sent.
  3. Recipient’s Address: Include the full name and address of the person you are sending the letter to.
  4. Salutation: Begin the letter with a formal salutation, such as “Dear Mr. or Ms. [Last Name].” If you don’t know the recipient’s name, you can use a more general salutation, such as “To Whom It May Concern.”
  5. Body: The body of the letter should be concise and to the point, and it should convey your message clearly and professionally. Be sure to use formal language and avoid any slang or informal expressions. Use short paragraphs and bullet points if necessary to make the letter easier to read.
  6. Closing: End the letter with a formal closing, such as “Sincerely” or “Respectfully.” Sign your name below the closing.
  7. Enclosures: If you are including any additional documents or information with the letter, list them at the bottom of the page.

Contoh (Examples) of Surat Resmi Bahasa Inggris Pendek

Here are two examples of short formal letters in English:

Example 1: Job Application

123 Main Street
Anytown, USA 12345
(555) 555-5555
[email protected]

January 1, 2022

John Smith
Human Resources Manager
ABC Company
456 Corporate Drive
Anytown, USA 12345

Dear Mr. Smith,

I am writing to express my interest in the open position of Marketing Coordinator at ABC Company. I have a Bachelor’s degree in Marketing and over five years of experience in the field. I am confident that my skills and experience make me a strong candidate for the position.

Enclosed you will find my resume, three letters of recommendation, and a copy of my college transcript. If you require any additional information, please do not hesitate to contact me.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely,

Jane Doe

Example 2: Complaint Letter

123 Main Street
Anytown, USA 12345
(555) 555-5555
[email protected]

January 1, 2022

Customer Service
XYZ Company
789 Corporate Drive
Anytown, USA 12345

To Whom It May Concern,

I am writing to express my dissatisfaction with the service I received from your company. On December 30, 2021, I purchased a product from your website, but I never received a confirmation of my purchase or a tracking number for my shipment.

I have attempted to contact your customer service department multiple times, but I have not received a response. I am extremely disappointed with the lack of communication and the poor service I have received from your company.

I would appreciate a prompt response to this matter and a resolution to the issue. I expect a full refund for my purchase, as well as an explanation for the poor service I have received.

Thank you for your attention to this matter.

Respectfully,

Jane Doe

FAQs

Q: Can I use informal language in a short formal letter in English?

A: No, a short formal letter in English should always be written in a formal tone and should avoid any informal language or expressions.

Q: Do I need to include my contact information in the letter?

A: Yes, it is important to include your full name, address, and contact information at the top of the letter so that the recipient can easily contact you if necessary.

Q: Should I include any additional documents with the letter?

A: It depends on the purpose of the letter. If you are submitting a job application, for example, you may want to include your resume and letters of recommendation. If you are complaining about a product or service, you may want to include any relevant receipts or documentation. Be sure to list any additional documents at the bottom of the letter.

Conclusion

Writing a short formal letter in English can be a daunting task, but by following the format and tone outlined in this article, you can create a professional and effective correspondence that achieves your desired goal. Remember to keep your language formal and concise, and to structure your letter in a way that makes it easy for the recipient to understand your message and take action if necessary.