As students in junior high school, we are often required to write formal letters or official letters, both in Bahasa Indonesia and English. One of the types of formal letters that we need to know is a surat resmi bahasa Inggris SMP, or an official letter in English for junior high school. In this article, we will discuss the definition, function, purpose, format, examples, and frequently asked questions about surat resmi bahasa Inggris SMP.


A surat resmi bahasa Inggris SMP is an official letter written in English that follows a specific format and language style. It is usually used for formal purposes, such as sending inquiries, making complaints, requesting information, and more. This type of letter is often used in academic and professional settings, where proper communication and etiquette are necessary.


The main function of a surat resmi bahasa Inggris SMP is to convey a message or request in a formal and professional manner. It serves as a medium of communication between the sender and the recipient, and it should be written with clear and concise language. A surat resmi bahasa Inggris SMP also reflects the sender’s professionalism and respect for the recipient, which can enhance their reputation and credibility.


The purpose of writing a surat resmi bahasa Inggris SMP can vary, depending on the situation and context. Some of the common purposes are:

  • To request information or clarification
  • To make a complaint or raise an issue
  • To express gratitude or appreciation
  • To apply for a job or scholarship
  • To invite someone to an event or meeting
  • To apologize or offer condolences


A surat resmi bahasa Inggris SMP follows a specific format, which includes the following elements:

  1. Sender’s address and contact information
  2. Date
  3. Recipient’s address and contact information
  4. Greeting or salutation
  5. Opening paragraph, which introduces the purpose of the letter
  6. Body paragraphs, which provide details and explanations
  7. Closing paragraph, which summarizes the main points and requests action
  8. Closing or complimentary phrase, such as “Sincerely” or “Yours faithfully”
  9. Sender’s signature and name


Here are two examples of surat resmi bahasa Inggris SMP, for different purposes:

Example 1: Requesting Information

123 Main Street
Jakarta 12345
Phone: (123) 456-789
Email: [email protected]

March 15, 2022

Ms. Jane Smith
Director of Admissions
University of California
Los Angeles, CA 90095

Dear Ms. Smith,

I am writing to request information about the undergraduate program in Computer Science at the University of California, Los Angeles. I am a senior student at XYZ High School in Jakarta, Indonesia, and I am interested in pursuing a degree in Computer Science at your esteemed university.

Could you please provide me with the following information:

  • Admission requirements and deadlines
  • Courses and curriculum for the Computer Science program
  • Tuition fees and financial aid options
  • Campus facilities and student life

I would appreciate it if you could send me the information via email or regular mail, whichever is more convenient. Thank you for your attention to this matter.


John Doe

Example 2: Making a Complaint

456 Jalan Raya
Surabaya 67890
Phone: (987) 654-321
Email: [email protected]

April 1, 2022

Mr. David Lee
Customer Service Manager
ABC Corporation
123 Main Street
Anytown, USA 12345

Dear Mr. Lee,

I am writing to express my disappointment and frustration with the service I received from your company. Last week, I purchased a new laptop from your store in Surabaya, and I expected it to be in good condition and fully functional.

However, when I opened the box and turned on the laptop, I found that it had several defects and malfunctions. The screen was blurry and flickering, the keyboard was unresponsive, and the battery life was very short. I tried to contact your customer service department, but I was put on hold for a long time and then disconnected.

I am very dissatisfied with this experience, and I believe that your company should take responsibility for providing faulty products and poor customer service. Therefore, I would like to request a refund or a replacement for the laptop, as well as an apology for the inconvenience and frustration that I have endured.

I hope that your company can resolve this issue promptly and satisfactorily. Thank you for your attention to this matter.

Yours sincerely,

Jane Doe


Here are some frequently asked questions about surat resmi bahasa Inggris SMP:

  • Q: What is the difference between a surat resmi and a surat pribadi?

A: A surat resmi is an official letter that follows a formal format and language, while a surat pribadi is a personal letter that can be written in any style and format.

  • Q: How do I address the recipient in a surat resmi bahasa Inggris SMP?

A: You should use a formal title and surname, such as “Ms. Smith” or “Dr. Lee”. Avoid using first names or nicknames, unless you are very familiar with the recipient.

  • Q: Can I use contractions or slang in a surat resmi bahasa Inggris SMP?

A: No, you should use formal language and avoid contractions, slang, or colloquial expressions. Use proper grammar, spelling, and punctuation, and follow the standard rules of English writing.

  • Q: How do I end a surat resmi bahasa Inggris SMP?

A: You should use a complimentary phrase, such as “Sincerely” or “Yours faithfully”, followed by your signature and name. If you are sending the letter via email, you can use a digital signature or simply type your name.


Writing a surat resmi bahasa Inggris SMP can be challenging, but it is an important skill that we need to learn as students and professionals. By understanding the definition, function, purpose, format, and examples of this type of letter, we can communicate effectively and professionally in various situations. Remember to use formal language, follow the standard format, and proofread your letter carefully before sending it. Good luck!